Understanding Palkkaguru's Fee Structure: Transparent Pricing for Sole Traders (Toiminimi)

What You Will Achieve

By the end of this guide, you will have a complete understanding of Palkkaguru's fee structure for Sole Traders, enabling you to confidently assess its suitability for your business. You will be able to:

• Demystify Palkkaguru's pricing models for business ID holders: Understand how the combination of service fees and monthly accounting costs work.

• Identify the most cost-effective plan: Match your specific income level to the right "Y-Guru" offering.

• Anticipate all potential costs: Avoid hidden fees for your bookkeeping and tax filings.

• Make an informed decision: Choose Palkkaguru with confidence, knowing exactly what you're investing in.

• Leverage Palkkaguru's services efficiently: Maximize the value of your business ID without the administrative headache.

Prerequisites: What You Need to Know

Before diving into Palkkaguru's fee structure, ensure you have a clear picture of your business's estimated annual income. This is the primary factor that determines which plan is right for you.

• Estimated Annual Income: Your revenue directly impacts your monthly costs. Are you earning under €10,000, under €24,400, or more?

• Bookkeeping Needs: Do you need full accounting support, including financial statements and tax returns? (Hint: All Palkkaguru Sole Trader plans include this).

• Your Budget: Have a clear understanding of your allocated budget for administrative services.

Step-by-Step Process: Navigating Palkkaguru's Sole Trader Fees

Palkkaguru offers tiered pricing designed to scale with your business. Here's a breakdown of how to understand their fee structure for Sole Traders:

Step 1: Identify Your Palkkaguru Plan based on Income

Browse Palkkaguru's Official Pricing Page: Visit the Palkkaguru website and navigate to the "Services for Entrepreneurs with Business ID" section.

Understand Plan Tiers

• Y-Guru "Bronze": 3.9% fee + €39.90/month. The Side-Hustler (Income < €10k/year). Best for those with a Business ID who bill occasionally or have a small side business. The lower monthly fixed fee matches your lower volume, while the percentage fee scales with your work.

• Y-Guru "Silver": 3.9% fee + €49.90/month. The Part-Time Professional (Income < €24.4k/year). Designed for established freelancers with regular but moderate income. You pay a slightly higher monthly fee to cover the increased accounting workload required for your activity level.

• Y-Guru "Gold": 3.9% fee + €0/month. The Full-Time Freelancer (Income > €24.4k/year). For active freelancers earning a living wage. The monthly accounting fee is waived because the 3.9% service fee on your higher revenue is sufficient to cover the costs of the service.

Real Scenario: A graphic designer starting out with a few small clients might choose the Bronze plan to keep fixed costs low. As their client base grows and they exceed €24,400 in annual revenue, they automatically benefit from the Gold plan structure where the monthly fixed fee drops to zero.

Step 2: Analyze the Base Fee & Monthly Costs

Unlike Light Entrepreneur plans which are often "pay-as-you-go," Sole Trader plans involve two cost components:

1. Service Fee (3.9%): This is deducted from your invoiced amount. It covers the invoicing platform, payment processing, and insurance.

2. Monthly Accounting Fee (€0 – €49.90): This fixed cost covers the mandatory bookkeeping, financial statements, and tax returns that every business ID holder must file.

Note: All plans include Accident Insurance and Legal Expenses Insurance, providing a safety net that is often expensive to purchase separately.

Step 3: Evaluate Additional Fees and Add-ons

While Palkkaguru strives for transparency, be aware of specific costs that fall outside the standard package:

• YEL Insurance: As a Sole Trader, you are responsible for your own pension insurance (YEL). Palkkaguru does not pay this for you; you pay it directly to the pension provider, though they can advise you on it.

• VAT Handling: VAT calculations and declarations are included in the service, but the actual VAT money is money you collect for the government, not an "extra fee" charged by Palkkaguru.

Step 4: Contact Palkkaguru for more information (If necessary)

For entrepreneurs with unique business structures or those transitioning from a Limited Company, a direct conversation can be the most effective way to get a precise fee structure.

Prepare Your Questions: List any uncertainties about expenses, tax deductions, or how to transfer an existing Business ID to their service.

Common Mistakes: What to Avoid

Underestimating Income: Choosing a plan with a monthly fee when your high volume might qualify you for the Gold plan (no monthly fee) effectively.

Confusing Light Entrepreneur vs. Sole Trader: Assuming "Bronze" is the same as "Basic." Sole Trader plans require a Business ID and have different tax implications.

Ignoring YEL Obligations: Forgetting that as a Sole Trader, YEL is a separate statutory cost you must budget for independently of Palkkaguru's fees.

Next Steps: Clear Action Items

1. Estimate Your Annual Revenue: Check your past invoices or projected contracts.

2. Visit the Palkkaguru Pricing Page: Verify the current income thresholds for Bronze, Silver, and Gold tiers.

3. Check Your Insurance Needs: Confirm that the included Accident and Legal protection covers your specific industry risks.

4. Contact Palkkaguru Sales/Support: If you already have a Business ID and need help transferring your accounting to them.

5. Make a Final Decision: Choose the plan that balances your current budget with your growth potential.

By diligently following this guide, you will navigate Palkkaguru's Sole Trader fee structure with clarity and confidence, ensuring a transparent and cost-effective solution for your business.

Pro Tips: Advanced Insights for Better Results

Expense Deductions: One of the biggest perks of the Sole Trader plans is the ability to deduct business expenses (laptop, phone, software). Ensure you submit these correctly to Palkkaguru to lower your taxable income.

Regularly Review Your Tier: If your business grows rapidly, check if you have crossed the income threshold to move from Silver to Gold to save on that monthly fixed fee.

Unsure Which Fits You Best?

Let’s talk about your options.
Book a free consultation and we’ll find the right setup for you.

Start Easy

Grow at your own pace.
Palkkaguru handles all invoicing, clients, reminders taxes, insurance, and payments for you.