Frequently Asked Questions

Palkkaguru Oy was established based on customers' requests to meet their needs. Previously, HR-tilipalvelu Oy handled the invoicing and payments of freelance entrepreneurs. We actively develop our services according to our customers' wishes. In the future, Palkkaguru Oy will focus on serving freelance entrepreneurs as well as assisting private individuals, whether they operate under their personal identity number or as a light entrepreneur with a business ID number. You will receive comprehensive support from Palkkaguru Oy for these services. HR-tilipalvelu Oy will concentrate on larger corporate clients, associations, and foundations. We do not practice this service, and we have over 13 years of experience in it! This allows us to serve our customers better and more clearly, as well as develop both of our target groups. One of the key reasons for establishing Palkkaguru Oy as a separate company is the EU's General Data Protection Regulation. All personal customer data is stored in a separate database from the corporate customer data. You can also be confident in terms of data protection.

A typical customer is an individual who does not have their own business ID number. Freelancing is for individuals who are considering potentially starting their own business in the future. A freelance entrepreneur operates in a safe middle ground between an employee and an entrepreneur. The service user is a freelance entrepreneur who has performed work or a service for their client. Palkkaguru creates a sales invoice on behalf of the freelance entrepreneur, pays the salary to the freelancer once the invoice is paid, and reports all the necessary information to the Tax Administration. Palkkaguru Oy also offers billing services using the business ID model for sole proprietors.

Entrepreneurship involves taking responsibility for everything you do, such as your employees, decisions, statutory taxes and payments, expenses like insurance, and taking on the risk of business. Taking risks is always part of entrepreneurship and is a hallmark of entrepreneurship. Entrepreneurship is a broad subject, and it is crucial to choose a reliable partner in financial and liability matters, for example, comprehensive insurance.

Freelance entrepreneurship, also known as light entrepreneurship, is like a compromise between employment and entrepreneurship. You have more freedom than in traditional employment, but you do not carry all the administrative and financial responsibilities that come with having your own company. On the other hand, it requires more discipline and determination than being an employee, so light entrepreneurship may not be suitable for everyone. You can still work in a regular job and invoice through Palkkaguru Oy for things that are dear to you, such as your hobbies or newly acquired skills. Get rewarded legally and securely for the work or service you provide, knowing that Palkkaguru Oy is there to help and support you with any questions you may have. An entrepreneur is responsible for everything they do. Freelance entrepreneurship, or light entrepreneurship, is safer and easier than traditional entrepreneurship. In freelance entrepreneurship, administrative costs are usually lower than those of full-time entrepreneurs.

Recipient of the invoice (to whom the invoice is sent, who pays the invoice): Business ID (if applicable) E-invoice address (or email address) Contact person's name (service subscriber) Company name Invoice terms: Agreed due date or payment terms (e.g., 7 days net or 14 days net) Amount to be invoiced, with detailed breakdown if possible Invoice details: When the work was performed Where the work was done (e.g., work site address) Other message/information for the invoice recipient (visible on the invoice) Other message/information for the invoice issuer (not visible on the invoice) We are happy to assist with creating the first invoices. Our staff will review all invoices before they are sent to the customer, so you can rest assured that everything is in order.

Social security number (we require strong authentication for security reasons): Is YEL insurance valid? (yes/no) Email address Phone number Address, postal code Recipient's name Bank account number (IBAN)

Yes, at Palkkaguru Oy, everything is done in accordance with laws and regulations. You can trust that. The requirements of the EU's data protection regulation are very important to us, and we strictly adhere to them. You can rest assured that your personal information is safe and will not be disclosed to third parties. Palkkaguru Oy is registered in the Tax Administration's prepayment register, which means that we have fulfilled all our obligations and paid all taxes on time. Palkkaguru Oy has all the statutory insurances in place in case anything unexpected were to occur.

Registration does not obligate you to do anything yet. So feel free to explore our service with confidence! You only pay for using the service. The service fee is charged based on the billing amount during the settlement afterwards. Palkkaguru Oy does not pay pension contributions to a pension company because the freelance entrepreneur is not an employee of Palkkaguru Oy. A freelance entrepreneur must have a written or verbal agreement with their client, whom Palkkaguru Oy invoices. Taking out YEL insurance is the responsibility of the freelance entrepreneur. And we are here to help you! Please ask us for more information! Our partner Pension Insurance Company Elo can assist you with these matters – so feel free to ask or leave a contact request! If your freelance income exceeds the minimum annual income threshold, you then have a statutory obligation to take out self-employed person's YEL pension insurance. The entrepreneur's pension contribution is a deductible expense that you have the right to deduct in personal taxation. https://www.elo.fi/yrittaja/tietoa-yel-vakuutuksesta/kenelle-yel-vakuutus

As a freelance entrepreneur, also known as a "kevytyrittäjä," you are not an employee of Palkkaguru Oy and therefore not in an employment relationship, which is why Palkkaguru does not cover work-related accidents on behalf of the freelancer. To address this, our fee always includes LähiTapiola's group accident insurance for freelancers, as well as LähiTapiola's group legal expenses insurance if you use our service. A freelance entrepreneur should always ideally have a written or at least verbal agreement with their client, whom Palkkaguru Oy invoices, in case of unexpected events. Palkkaguru Oy's fee always includes LähiTapiola's granted group accident insurance for freelancers and group legal expenses insurance. This covers work-related accidents for jobs billed through Palkkaguru Oy in general accordance with the insurance terms. If you are a freelance entrepreneur with YEL insurance, you can obtain a more comprehensive entrepreneur's accident insurance from LähiTapiola. We recommend getting this in cases where you do work that is not invoiced through Palkkaguru Oy, as it ensures your future is secured in case of any events. Fees billed through Palkkaguru always include LähiTapiola's group accident insurance for freelancers and group legal expenses insurance. It is the responsibility of the freelance entrepreneur to take out insurance for work-related accidents and occupational diseases to avoid any unpleasant surprises. In smaller amounts and/or in certain industries, work-related accident and occupational disease insurance may be optional, and the freelancer is a risk-taker as part of entrepreneurship and therefore bears the risk. We recommend ensuring that your insurance coverage is sufficient. Our partner LähiTapiola can assist with these matters free of charge – so feel free to ask or leave us a contact request or inquire more in our secure Palkkaguru messaging channel! An entrepreneur's work-related accident and occupational disease insurance is tax-deductible, which means freelance entrepreneurs have the right to deduct it as a personal expense in taxation.

Euro is the sole billing currency since we operate in Finland and the work is done in Finland. However, you can invoice a country that does not use euros. The customer can pay the invoice in their own currency, and the funds will be transferred to us in euros. The exchange rate is obtained from official data of the Bank of Finland.

Palkkaguru Oy cooperates with responsible Finnish companies. We introduce our partners because we strongly believe in transparency. It is important for us to help entrepreneurs find the best partners for their life-long journey. When choosing partners, it is especially important for us to be able to stand behind the companies and services we recommend. For this reason, the companies we have worked with have been selected as partners, or we know they are responsible and the best in the industry. HR-tilipalvelu Oy An Authorized Accounting Office that serves its clients with professional expertise in both accounting and account services. HR-tilipalvelu Oy service is the right place for you who need real-time accounting, electronic financial management and people-friendly service. "Take care of your business, we take care of the numbers!" Elo Mutual Pension Insurance Company Elo is Finland's most popular provider of entrepreneurial pension insurance. For a long time, they have focused on serving entrepreneurs and they are providing first-class service and information to entrepreneurs. You can learn more about Elo at Elo.fi. LocalTapiola The LocalTapiola Group is a mutual group of companies owned by its customers and serving individual, farm, entrepreneurial, corporate and community customers. In addition to insurance services, LocalTapiola offers financing and investment services to companies. Read more on the LocalTapiola Company page. Nooa Savings Bank If you want more from your banking relationship, Nooa Savings Bank is an urban village bank that offers honest and agile banking services to people in the capital. Nooa Savings Bank is the right partner for you and your business to spar with the corporate banker you reach through a direct number. Check out the Nooa Savings Bank business services here. Finnish Entrepreneurs Association There is strength in entrepreneurship, and we believe in entrepreneurship and the power of cooperation. Working together with FEA to brings strength to entier communty. We are networking with Finnish Entrepreneurs because many of our clients will start their own business. We want to help and guide freelancer entrepreneurs to the best possible path. Whether your steps, your path, your progress from the sluggish or the peaceful - we help you and want to provide you with the best options.